Permanent 25 hours per week, term-time only (39 weeks)

Actual annual salary £14,557- £15,169

EHCC Grade C (FTE £25,186 - £26,244)

The Westgate School is a warm, vibrant and forward-thinking community where colleagues and pupils learn together. As an Ofsted-rated ‘Outstanding’ school, we are proud of our culture of academic excellence.

We are seeking to appoint a warm, organised and highly capable Senior Administrative Assistant to join our friendly school community and play a key role in the day-to-day life of our school.

Why join us?

Working at The Westgate School means becoming part of a friendly, skilled and supportive team invested in your success. With 1,620 pupils across our two phases, we are lucky to have excellent teaching facilities, including science laboratories, computing suites, and a purpose-built art and sculpture block. We take pride in a lovely environment for teaching and learning.

The Westgate School is the lead school for the Winchester Schools Training Alliance (WSTA), working with 21 other schools in the Winchester district to train the next generation of teachers. Support colleagues employed by The Westgate School wanting to go on to apply for the WSTA training programme will automatically be offered an interview providing the course requirements are met.

What Ofsted says:

“The Westgate School is a happy and vibrant community, where pupils are encouraged to aim for excellence” Ofsted, September 2022

“Outstanding” Ofsted, November 2023

“Staff are incredibly proud to work at this school” Ofsted 2024

Benefits of working at The Westgate School:

·         Full induction programme including training and mentoring to ensure your success in the role

·         Ongoing personal development in one of Hampshire’s top schools for progress and attainment

·         A friendly and welcoming school community

·         Automatic enrolment to a generous local government pension scheme

·         Benefits of local government sick pay

·         On-site parking and access to EV charging stations

·         Free use of health and fitness facilities

·         Preferential nursery places in the on-site nursery at a reduced price

·         Preferential admission to The Westgate School for colleagues' children (after 2 years of employment)

What we’re looking for:

 The successful candidate will have responsibility for all aspects of administration within the school office to include:

·         Providing cover on both Primary and Secondary Reception when the Receptionist is away from the desk

·         Supporting communication both within the school, and with parents, governors and the wider community

·         Providing comprehensive administrative support, in line with school policy and procedure, holding confidentiality and safeguarding in the highest regard

·         Organising and maintaining the locker rentals, and keeping records up to date

·         Assisting administrative colleagues across the team as required

·         Being a member of the School’s First Aid team

·         Contributing to the continuous improvement of the administrative processes of the school to improve quality and efficiency

Key skills and knowledge required:

·         The ability to organise a busy and varied workload to meet strict deadlines

·         The ability to work on own initiative

·         A high level of interpersonal and communication skills

·         To be confident in the use of Microsoft Word, Excel and Outlook with the ability to extract and manipulate data

·         Good attention to detail and consistency

·         Flexible and adaptable to the demands of the workload throughout the academic year

·         Familiarity with SIMS would be an advantage but training will be given

Safeguarding:The Westgate School and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all colleagues and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

Pre-employment checks:All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks, which will include an online search to identify any incidents or issues that have happened and are publicly available online, in line with Keeping Children Safe in Education recommendations.

Child Protection Policy:You can find The Westgate School’s Child Protection Policy document on our policies webpage.

Equal Opportunities:In order to combat discrimination, no unnecessary conditions or requirements will be applied which could have a disproportionately adverse effect on any one group. All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity, unless a Genuine Occupational Requirement (GOR) applies.

AI:We encourage applicants to avoid using AI for their application and if doing so, please state this in the application. Please ensure all information you provide is factually accurate, truthful, and original. This is so that your application is authentically and credibly your own as it forms part of the basis upon which future employment may be decided.

How to apply:

Please send completed application forms to the HR team recruitment@westgate.hants.sch.uk

Please note, only submissions on the Hampshire County Council application form will be accepted.

Applications will be reviewed as they are received and we may close the advert early, so we encourage early applications.

Closing Date: Monday 1 June 2026 at 12 noon

Interview Date: Friday 5 June 2026

Application Form

Candidate Information Pack

Role Profile